Office of Post Award
We are a service-oriented office providing a wide range of assistance to FSU Medicine faculty, staff, and students. This includes the post award processes for all sponsored contracts and grants.
Award Administration
- Establish, manage, and close out awards.
- Submit award modification requests including those for time extensions, rebudgets, and carryover.
- Submit documentation for new subcontracts and amendments to existing subcontracts.
- Submit requests for advances for upcoming new awards or increments.
Administrative and Financial Support for Sponsored Projects
- Provide ongoing administrative and financial for sponsored projects, assisting faculty, researchers, and central offices across the award lifecycle.
- Partner with central offices on all sponsored project activities.
- Review budgets, cost sharing, and related documentation.
- Maintain internal effort reports to track required effort for all FSU Medicine Senior/Key Personnel.
- Work with central Sponsored Research office staff to ensure all cost share commitments are met.
- Meet with faculty and/or departmental staff to discuss project management during the project lifecycle.
- Submit cost transfers through payroll corrections (RDF) and non-payroll corrections (DOL).
Sponsored Project Compliance and Guidance
- Provide guidance on sponsor specific terms and conditions.
- Interpret and advise on OMB Uniform Guidance, State of Florida Statutes, and FSU Policies.
- Provide guidance on allowability and scalability of costs.
Reporting
- Prepare and submit financial reports to internal and external sponsors, Board of Governors, and LCME.
- Assist with submission of Research Performance Progress Reports (RPPRs), FDOH invoicing forms, and all other external sponsor required financial forms.
Collaborations
- Collaborate with university staff, central offices, and external stakeholders as appropriate.
- Provide support on questions related to proposals, award management, or negotiations.
When to Contact Us
- You receive notification from a sponsor that they intend to award you. We can then start the process to request an advance so work can begin while the paperwork goes through the necessary channels.
- You have an award and need to issue a subcontract to another institution.
- You need assistance with approvals for award purchasing, travel, or HR appointments.
- You need to request a No Cost Time Extension (NCTE), a rebudget, change in Scope of Work (SOW), carryover, or change in senior/key personnel.
- You have received an audit request from your awarding agency.
- You are leaving FSU and need to transfer your current awards to another institution.
- You have questions about FSU Research policies/procedures.
- You have questions regarding financial reporting to any sponsor, whether internal or external.
- You have questions about your OnCall report for your sponsored project.
- You have questions about your internal effort reports, found on the Research Accounting Teams site.
- You need to complete a payroll correction (RDF) or a non-payroll correction (DOL).